Announcement Number:             Majuro-2026-006-S/T
Hiring Agency:                                Embassy Majuro
Position Title:                                Office Management Assistant
Open Period:                                   Open Until Filled
Vacancy Time Zone:                       GMT +12
Series/Grade:                                  FSN-06
Salary:
FSN-06: USD $15,578 /per year
FSN-05 USD $14,383 /per year

Work Schedule:                              Full Time (40 hours per week)
Promotion Potential:                    FSN-06
Duty Location(s):                           One (1) in Majuro, Marshall Islands
Telework Eligible:                           No
For More Information:                  Human Resources Office, P.O. Box 1379, Majuro, MH 96960, MajuroHR@state.gov

OVERVIEW
Hiring Path:                                     Open to PUBLIC
Who May Apply:                             All Interested Applicants/ All Sources

**US Family Member Appointment is at FS-05 with actual FS salary determined by Washington, D.C.

Security Clearance Required:       Public Trust – Background Investigation
Appointment Type:                       Permanent
Appointment Type Details:          Indefinite subject to successful completion of probationary period.
Marketing Statement:
EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary:                                          The U.S. Mission in Majuro is seeking eligible and qualified applicants for the Office Management Assistant position.
Supervisory Position:                          No
Relocation Expenses Reimbursed:    No
Travel Required:                                   Not Required

DUTIES

The Office Management Assistant reports to the Deputy Chief of Mission (DCM) and manages the daily activities for the Ambassador and the DCM. Maintains confidential communication in person, over the telephone, or through electronic media between the Ambassador, the DCM, post personnel, host government officials, the Diplomatic Corps., U.S. and private RMI citizens, and the press.

Responsible for organizing, planning, and executing meetings and events hosted by the Ambassador (or Chargé d’Affaires) and the DCM at the Embassy, their residences, or outside venues. Develops contacts to sustain and further existing cooperation. Provides advice and training on protocol issues to all levels of mission staff and oversees the operations of the official residence staff. Provides guidance and support to the receptionist.

QUALIFICATIONS AND EVALUATIONS

Requirements:                                           

• All selected candidates must be able to obtain and hold a Public Trust security clearance.
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
• Selected candidate must be able to begin working within a reasonable period of time (4 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement. You may be asked to complete a pre-employment language or skills test. You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

TO QUALIFY AT GRADE FSN-06:

Option 1:

EXPERIENCE: Two (2) years of administrative or general clerical work experience is required.
EDUCATION: College or university studies is required.

–

Option 2

EXPERIENCE: Four (4) years of administrative or general clerical work experience is required.
EDUCATION: Secondary school is required.

–

TO QUALIFY AT GRADE FSN-05:

EXPERIENCE: One (1) year of administrative or general clerical work experience is required.
EDUCATION: College or university studies is required.
Language:
1. Marshallese language: Level 3/ Good Working Knowledge in reading, speaking, and writing is required. This may be tested.
2. English language: Level 4/ Fluent in reading, speaking, and writing is required. This may be tested.

Job Knowledge:
Good working knowledge of office procedures and administrative functions. A working knowledge of the Republic of the Marshall Island’s government and social structure.

Skills And Abilities:
Must have a basic working knowledge of Microsoft programs such as Word, Outlook, Excel, and PowerPoint.

OTHER INFORMATION

Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the embassy may receive a compensation package that may include health and other benefits.                                           

Agency Benefits:
The U.S. Mission offers a competitive compensation and benefits package for local employees.

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

HIRING PREFERENCE SELECTION PROCESS:
A hiring preference is extended to eligible and qualified applicants in the order listed below.  It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

HIRING PREFERENCE ORDER

1. Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT:  US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit this link.

ADDITIONAL EMPLOYMENT CONSIDERATIONS
The following apply to EFMs, USEFMs, and AEFMs only:

• Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
• Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

The following apply to Locally Employed (LE) staff only:

• Current employees serving a probationary period are not eligible.
• Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.  

 

HOW TO APPLY

To apply for this position, you must provide a complete application package to include the documents detailed under the “Required Documents” section.

Required Documents:

All Applicants:

• DS-174 Employment Application Form (may be downloaded from the embassy website or searched online; original forms may be requested by visiting the embassy)
• Residency and/or Work Permit
• Diploma
• Transcript of Records
• Language Scores (if applicable)
• Driver’s License (if applicable)
• Other Certificate or License

Eligible Family Member Applicants:

• Copy of Sponsor’s Orders/ Assignment Notification
• Copy of Passport
• DD-214, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Please address all relevant experience, education, language skills (including English), and job related skills or requirements in your application.  If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.

For a copy of the complete position description, please contact the HR Office.

To request a reasonable accommodation, please contact the HR Office.

 

WHAT TO EXPECT NEXT

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information or assistance, please feel free to contact the Human Resources Office at MajuroHR@state.gov / (+692) 247-4011 or you may visit the embassy.

Thank you for your interest in working at the U.S. Mission in Majuro,

Marshall Islands.