POSITION ADVERTISEMENT

The Ministry of Health has received support from Center for Disease Control (CDC) under the project title “Strengthening Ministry of Health’s Capacity (MOH-Cap) for HIV Diagnosis, Treatment and Monitoring in the Kingdom of Lesotho”. The Ministry is looking for suitable candidate for the position of  Procurement Officer

Position title:  Procurement Officer
Program: Ministry of Health – CDC Cooperative Agreement
Duty station: Ministry of Health Headquarters – Procurement Unit
Level of effort: Full-time
Duration: Four months; renewable subject to performance and availability of funding
Reporting to: The Officer will report functionally to the Procurement Manager and operationally to the Project Coordinator.

Background:

A procurement officer is responsible for the acquisition of goods, services, or materials, ensuring cost-efficiency, quality, and compliance. Key duties include identifying supplier sources, negotiating contracts, managing vendor relationships, maintaining inventory records, and ensuring all purchasing processes comply with Donor’s procurement rules and the  Government  of Lesotho’s  policies and regulations.  Work closely with other Procurement unit staff to carry out day-to-day procurement duties.

JOB SUMMARY

To reinforce the Procurement Unit of the Ministry of Health in discharging its duties in accordance with the Donor’s procurement rules and the Government of Lesotho regulations.

MAIN DUTIES AND RESPONSIBILITIES

• Liaise with the program managers to establish the requirements in relation to procurement.
• Assist program manager in preparing the specifications and selection criteria for the goods needed.
• Prepare Request for Quotations (RFQs) clearly indicating the specifications & the quantities of the goods required as well as expected delivery schedules.
• Solicit quotations from suppliers in connection with international and/or national shopping methods of procurement.
• Lead the evaluation process of the received quotations for selecting the appropriate supplier.
• Prepare purchase orders to commence contractual relationship with the selected supplier.
• Draft contract conditions in consultation with the Procurement Manager to ensure that the Employer/Client are adequately catered for before entering into a contract with any supplier.
• Inspect the goods delivered in consultation with the beneficiary program manager to ensure that the supplier has satisfied his contractual obligations and goods delivered are in accordance with the agreed specifications.
• Review invoices submitted by the suppliers and ensure that the contractual terms and conditions are met and recommend them for payment to the authorities accordingly.
• Prepare and issue Acceptance Certificates to the suppliers in relation to the delivered and accepted goods.
• Prepare bidding documents in accordance with the agreed procedures between the Government of Lesotho and Donor Agencies for procurement of goods using National Competitive Bidding and/or International Competitive Bidding methods.
• Assist program managers to prepare sound Terms of References (TORs) matching the selection criteria.
• Prepare Request for Proposals (RFPs) for consulting services ensuring that the documents are detailed enough to enable the prospective consultants to prepare their proposals on the same footing.
• Lead the evaluation process and prepare evaluation reports to be forwarded to the Tender Panel and the Donor Agencies for approval.
• Compile contract documents for signing by the Employer and the selected supplier/contractor.
• Safe-keep all the documents leading to the award of contract and as well as the signed contract for the purpose of post review and auditing.
• Update the purchase order register and contract registers to ensure that all the necessary information is properly recorded.
• Record all the information regarding the vendors providing the goods normally procured under the Ministry of Health.

Qualifications and Experience:

Bachelor’s degree: Preferred in Business Management/Administration, Finance, Accounting and Logistics, along with strong negotiation and analytical skills, plus a minimum of two (2) years’ working experience in Procurement.  A Professional Diploma in Supply Chain Management (CIPS Level 6) will be an added advantage.

• Experience in donor funded projects will be an advantage.

Required skills:

• Proficiency in Microsoft office suite packages,
• Hard working and ability to work under pressure to meet strict deadlines,
• Good communication skills,
• Has integrity and upholds highest ethical standards.

Duration and Remuneration:

This position is performance based and is for four (4) months period, with a possibility of an extension based on performance and availability of funding.

The salary for this position is market related, but will also be commensurate with requisite qualifications and experience.

How to Apply

Written applications, CVs and certified copies of educational certificates should be hand delivered to: Ministry of Health Headquarters, 3rd Floor, Corner Constitution and Linare Road, to the attention of: Human Resources & Administration Officer, Ministry of Health Headquarters, 3rd  Floor, Corner Constitution and Linare Road, P.O. Box 514, Maseru. 100. For more information Contact number: (+266) 63969777 or Email: malisebo.lesitsi@gov.ls